Works With
Build an AI agent that monitors your inbound Gmail inbox and replies to every new lead within 5 minutes — personalised to their specific enquiry, not a canned auto-response. Creates the HubSpot contact, routes the lead by fit, and fires a Slack alert to the right rep automatically.
The agent watches your inbox continuously, reads each new lead email the moment it arrives, sends a personalised reply, logs the contact in HubSpot, and notifies the right rep on Slack — all within 5 minutes of the enquiry landing.
Detect lead → read enquiry → reply within 5 min → log to CRM → alert rep
Agent polls the inbound Gmail inbox continuously for new lead emails from external senders
AI reads the full email — company, use case, intent signals, and urgency — to craft a relevant reply
Personalised response sent within 5 minutes — references their specific question, not a generic template
Contact created in HubSpot with name, email, company, and lead source — no manual entry required
Slack message sent to the assigned rep with lead summary, fit score, and a link to the HubSpot record
Studies show leads are 7× more likely to convert if contacted within an hour. This agent replies within 5 minutes — with something relevant to say — and hands the warm lead to a rep before the moment passes.
Every inbound lead gets a reply within 5 minutes — day or night, weekday or weekend. No leads fall through while the team is in meetings, on calls, or asleep. Response speed is consistent regardless of volume.
The AI reads the full email and writes a reply that references the prospect's specific question, use case, or company context. It reads like a rep wrote it — not a confirmation email or an auto-responder.
A HubSpot contact is created the moment the lead email arrives — populated with name, email, company, and the full enquiry context. The rep arrives to a warm lead already in the system, not a cold email in an inbox.
The agent assesses company size, industry, and stated use case to determine lead fit — then routes to the right rep or channel. High-fit leads get priority alerts. Low-fit leads receive a helpful response without consuming rep time.
A Slack message fires to the assigned rep with the lead summary, company context, fit assessment, and a direct link to the HubSpot record. The rep walks into the conversation already briefed — not reading a raw email chain.
The agent never clocks off. Leads that arrive at 2am on a Sunday get the same quality, speed, and personalisation as leads at 10am on a Tuesday. Global teams and after-hours inquiries handled without extra headcount.
How the agent connects Gmail's inbox API, HubSpot's contact management, and Slack's messaging to run a production-grade inbound lead response pipeline around the clock.
Inbox scanning via Gmail polls for new messages on a tight interval. Smart filters skip internal emails, newsletters, and auto-replies — only genuine inbound enquiries trigger the pipeline. Full thread context fetched for AI.
AI reads the full email body to understand the enquiry, then writes a reply that references specific details — product questions answered, pricing ranges addressed, next steps proposed. Tone and content defined by your configuration.
Contact creation via HubSpot runs in parallel with the reply. Name, email, company, and enquiry summary written to the CRM record immediately. Deduplication check runs first — existing contacts updated rather than duplicated.
Slack message posted to the assigned rep or channel immediately after the reply is sent. Message includes lead name, company, enquiry summary, fit score, and a direct HubSpot link. Rep can follow up with full context already in hand.
Gmail API failures, HubSpot rate limits, and Slack delivery errors handled gracefully with automatic retry and exponential backoff. Failed operations logged with full context for review — no silent failures.
All credentials stored encrypted. OAuth2 for Gmail and HubSpot with automatic token refresh. Slack uses bot token scoped to specific channels only. Agent never stores email content beyond what is needed to generate the reply.
Build an AI agent that automatically responds to inbound leads from Gmail within 5 minutes: 1. Inbox Monitoring — Poll the inbound Gmail inbox continuously. Detect new emails from external senders. Skip newsletters, auto-replies, internal domains, and no-reply addresses. 2. Enquiry Parsing — Fetch the full email content and extract: sender name, company, email address, stated use case or question, company size signals, and urgency indicators. 3. Personalised Reply — Generate a reply email that: - Addresses the specific question or use case the lead mentioned - Introduces the product with 1–2 relevant capabilities - Proposes a clear next step (demo booking link or short call offer) - Reads like it was written by a knowledgeable rep, not a template Send the reply from the inbound Gmail account within 5 minutes of email arrival. 4. HubSpot Contact Creation — Search HubSpot for an existing contact by email. If none found, create a new contact with: name, email, company, lead source (inbound email), and the enquiry summary as a note. If found, update with new activity. 5. Slack Rep Alert — Post a Slack message to the assigned rep or #inbound-leads channel containing: lead name, company, enquiry summary, fit assessment (high/medium/low based on ICP criteria), and a direct link to the HubSpot record. Integrations: Gmail (inbox monitoring & reply sending), HubSpot (contact creation), Slack (rep notification).
No code. No credit card to start. Production-ready in under 10 minutes.